Don't be caught out by the GDPR requirementsThe GDPR introduces a duty on all organisations to report certain types of personal data breach to the relevant supervisory authority. This must be done within 72 hours of becoming aware of the breach, where feasible. Show
If the breach is likely to result in a high risk of adversely affecting individuals’ rights and freedoms, the organisation must also inform those individuals without undue delay. Robust breach detection, investigation and internal reporting procedures should be in place. This will facilitate decision-making about whether or not the organisation needs to notify the relevant supervisory authority and the affected individuals. A record of any personal data breaches must be kept, regardless of whether you are required to notify. Internal audit's role should be to support the business in preparing for a breach and understanding the lessons learned where one occurs but not managing or generally being involved in a breach, unless absolutely necessary. What is a personal data breach?A breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data. This includes breaches that are the result of both accidental and deliberate causes. It also means that a breach is more than just about losing personal data. Examples of personal data breaches provided by the Information Commissioner’s Office (ICO) can include:
Recital 87 of the GDPR makes clear that when a security incident takes place, you should quickly establish whether a personal data breach has occurred and, if so, promptly take steps to address it, including telling the ICO if required. The ICO defines a personal data breach as: A security incident that has affected the confidentiality, integrity or availability of personal data. In short, there will be a personal data breach whenever any personal data is lost, destroyed, corrupted or disclosed; if someone accesses the data or passes it on without proper authorisation; or if the data is made unavailable, for example, when it has been encrypted by ransomware, or accidentally lost or destroyed. How are data breaches discovered?Data breaches are discovered through a number of different channels, for instance:
Information security policyThe organisation should have an information security policy that reflects the organisation’s objectives for security which is formally agreed by executive management. The information security policy should include:
The policy should also include how to record near-misses and how these are monitored. Any incident may need a manual back-up and some way to invoke it without the use of IT systems, including communication with others. ResponsePreparing for an incidentIt is important to create an incident response plan in advance, before a breach occurs. It cannot be an afterthought. Where internal audit reviews readiness, the following points could be considered:
Responding/reacting to an incidentThe predefined response should only allow defined and authorised staff to be involved in the response. Bear in mind that any continuing response could be time-consuming and potentially last for months. The response team need to be called together as soon as the data breach is known. (If the organisation employs media monitoring, this notification may happen at any time and the key individuals would have to be available out of hours.) Initially the meeting may be virtual; however getting the team together in person is an important step. An initial meeting should be held with the response team to establish the next steps and who to involve at that stage along with:
Lessons learned (after the incident)
What can internal audit do?Include the incident plan in the audit universeInternal audit should incorporate the incident/breach response plan within the audit universe and periodically review the incident/breach response plan as part of the annual audit plan process. This will help ensure that the incident/breach response plan:
Monitor and review activityAs part of the testing of the incident/breach response plan, internal audit can monitor and review the activity undertaken and confirm whether any lessons learned have been reflected in the plan. Assess whether risk management is effectiveInternal audit has an important role to play in evaluating whether risk management processes in this area is working effectively, that the reporting of risks is complete and accurate and that risk mitigation has been applied and is working in line with industry standards. Review risk registersTo begin with, internal auditors can review risk registers to ensure that risks in relation to data security and privacy have been adequately identified and assessed, according to the risk management process within the organisation, and that managers are working to and within risk tolerances. Participate in internal/external forumsThis is to ensure awareness of emerging security threats and practices for protecting against them. Consider data securityEnsure that data security is considered and included generally during all types of audit work. Further readingBlog post GDPR – Data breaches ICO's Personal data breaches Content reviewed: 10 January 2022 What is data chain of custody?WHAT IS CHAIN OF CUSTODY? Chain of custody is a process used to track the movement and control of an asset through its lifecycle by documenting each person and organization who handles an asset, the date/time it was collected or transferred, and the purpose of the transfer.
What is the chain of custody quizlet?chain of custody (COC) A legal term that refers to the ability to guarantee the identity and integrity of the sample of data from collection through reporting of the test results.
Which best describes a chain of custody?Definition(s): A process that tracks the movement of evidence through its collection, safeguarding, and analysis lifecycle by documenting each person who handled the evidence, the date/time it was collected or transferred, and the purpose for the transfer.
What is the purpose of the chain of custody quizlet?The purpose of the chain of custody is to document a piece of evidence from the time it was obtained to the time it is disposed. This means keepinga clear record of who had access to the evidence, where it was transported to and if any changes of status to the evidence such as testing or copying of the evidence.
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