The blue line at the top of the screen displaying options such as file, edit, view, insert, etc

Pages User Guide for Mac

• Welcome
• • Intro to Pages
  • Word-processing or page layout?
  • Intro to images, charts, and other objects
  • • Create your first document
    • Intro to creating a book
    • Use templates
  • Find a document
  • Open or close a document
  • Save and name a document
  • Print a document or envelope
  • • Undo or redo changes
    • Use sidebars
    • Quick navigation
    • View formatting symbols and layout guides
    • Rulers
    • Change the document view
    • Touch Bar for Pages
  • • Customize the toolbar
    • Set Pages preferences
  • • Create a document using VoiceOver
    • Use VoiceOver to preview comments and track changes
• • Select text and place the insertion point
  • Add and replace text
  • Copy and paste text
  • • Add, change, or delete a merge field
    • Manage sender information
    • Add, change, or delete a source file in Pages on Mac
    • Populate and create customized documents
  • Use dictation to enter text
  • Accents and special characters
  • • Format a document for another language
    • Use phonetic guides
    • Use bidirectional text
    • Use vertical text
  • Add the date and time
  • Add mathematical equations
  • Bookmarks and links
  • Add links
• • Change the font or font size
  • Set a default font
  • Bold, italic, underline, and strikethrough
  • Change the color of text
  • Add a shadow or outline to text
  • Change text capitalization
  • • Intro to paragraph styles
    • Apply a paragraph style
    • Create, rename, or delete a paragraph style
    • Update or revert a paragraph style
    • Use a keyboard shortcut to apply a text style
  • Copy and paste text styles
  • • Format fractions automatically
    • Create and use character styles
    • Ligatures
    • Add drop caps
    • Raise and lower characters and text
    • Format Chinese, Japanese, or Korean text
  • Add a highlight effect to text
  • Format hyphens, dashes, and quotation marks
• • Set line and paragraph spacing
  • Set paragraph margins
  • Format lists
  • Set tab stops
  • Align and justify text
  • Set pagination and line and page breaks
  • Format columns of text
  • Link text boxes
  • Add borders and rules (lines)
• • Set paper size and orientation
  • Set document margins
  • Set up facing pages
  • Page templates
  • • Add pages
    • Add and format sections
    • Rearrange pages or sections
    • Duplicate pages or sections
    • Delete pages or sections
  • • Table of contents
    • Bibliography
    • Footnotes and endnotes
    • Headers and footers
  • Add page numbers
  • Change the page background
  • Add a border around a page
  • Add watermarks and background objects
  • Create a custom template
• • • Add an image
    • Add an image gallery
    • Edit an image
  • • Add and edit a shape
    • Combine or break apart shapes
    • Draw a shape
    • Save a shape to the shapes library
    • Add and align text inside a shape
  • Add lines and arrows
  • Animate, share, or save drawings
  • • Add video and audio
    • Record audio
    • Edit video and audio
  • Set movie and image formats
• • • Position and align objects
    • Place objects with text
    • Use alignment guides
    • Layer, group, and lock objects
  • Change the transparency of an object
  • Fill shapes and text boxes with color or an image
  • Add a border to an object
  • Add a caption or title
  • Add a reflection or shadow
  • Use object styles
  • Resize, rotate, and flip objects
• • • Add or delete a table
    • Select tables, cells, rows, and columns
    • • Add or remove table rows and columns
      • Move table rows and columns
      • Resize table rows and columns
    • Merge or unmerge table cells
    • • Change the look of table text
      • Show, hide, or edit a table title
      • Change table gridlines and colors
      • Use table styles
    • Resize, move, or lock a table
  • • Add and edit cell content
    • • Format dates, currency, and more
      • Create a custom table cell format
      • Format tables for bidirectional text
    • Highlight cells conditionally
    • Alphabetize or sort table data
  • • Calculate values using data in table cells
    • Use the Formulas and Functions Help
• • • Add or delete a chart
    • Change a chart from one type to another
  • Modify chart data
  • Move, resize, and rotate a chart
  • • Change the look of data series
    • Add a legend, gridlines, and other markings
    • Change the look of chart text and labels
    • Add a border and background to a chart
    • Use chart styles
• • Check spelling
  • Look up words
  • Find and replace text
  • Replace text automatically
  • Show word count and other statistics
  • View annotations
  • Set author name and comment color
  • Highlight text
  • Add and print comments
  • Track changes
• • Send a document
  • Publish a book to Apple Books
  • • Intro to collaboration
    • Invite others to collaborate
    • Collaborate on a shared document
    • Change a shared document’s settings
    • Stop sharing a document
    • Shared folders and collaboration
    • Use Box to collaborate
• • Use iCloud Drive with Pages
  • Export to Word, PDF, or another file format
  • Open an iBooks Author book in Pages
  • Reduce the document file size
  • Save a large document as a package file
  • Restore an earlier version of a document
  • Move a document
  • Delete a document
  • Lock a document
  • Password-protect a document
  • Create and manage custom templates
  • • Transfer documents with AirDrop
    • Transfer documents with Handoff
    • Transfer documents with the Finder
• • If you can’t add or delete a page
  • If you can’t remove something from a document
  • If you can’t find a button or control
  • If page formatting keeps changing
• • Keyboard shortcuts
  • Keyboard shortcut symbols
• Copyright

Formatting symbols (called invisibles) like the ones shown below are added every time you press the Space bar, Tab, or Return, and when you add a column break, page break, or section break. By default, you can’t see them, but you can turn them on to see where formatting changes have been applied. You can hide them again when you don’t need to see them.

You can use Layout View to show the faint gray boxes that outline the different text areas of your document—including headers, footers, columns, text boxes, and the document body (the main area of text in the document). This view can help you troubleshoot layout problems.

Show or hide formatting marks

Do one of the following:

• Show invisibles: Choose View > Show Invisibles (from the View menu at the top of your screen).

  Note: The View button in the toolbar doesn’t have this command.

• Hide invisibles: Choose View > Hide Invisibles.

Note: You can’t add layout breaks—they appear automatically when you adjust columns for selected text.

Change the color of formatting marks

1. Choose Pages Preferences (from the Pages menu at the top of your screen).

2. Click General, then click the color well next to Invisibles to choose another color.

Show or hide layout markings

Do one of the following:

• Show layout view: Choose View > Show Layout (from the View menu at the top of your screen).

  Note: The View button in the toolbar doesn’t have this command.

• Hide layout view: Choose Hide Layout (from the View menu at the top of your screen).

  

Invisible Character	Represents
	Space
	Nonbreaking space (Option-Space bar)
	Tab
	Line break (Shift-Return)
	Paragraph break (Return)
	Page break
	Column break
	Layout break
	Section break
	Anchor point for objects set to Move with Text and any text wrap option except Inline with Text
Blue box around text	The text is bookmarked

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