To move text from one location to another, you have to retype the text in the new location.

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Turn on Overtype mode
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Introduction
Copying and moving text
Undo and Redo
What method moves text from one place to another?
What happens when text is dragged to a new location in the document?
Which key is used to move the insertion point to the start of the next line group of answer choices?
Is software program that includes tools for entering editing and formatting text and graphics is called a word processing program?

The Insert key on your keyboard allows you to replace text as you type. You can set up the function in Word Options.

Turn on Overtype mode

When you edit text in Overtype mode, you type over text to the right of the insertion point.

In Word, choose File > Options.
In the Word Options dialog box, choose Advanced.
Under Editing options, do one of the following:
- To use Insert key to control Overtype mode, select the Use Insert key to control overtype check box.
- To keep Overtype mode enabled always, select the Use overtype mode check box.

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Moving and Copying Text

Word enables you to cut and paste blocks of text from one part of a document to another. When you cut a selected portion of text, the text is removed from the document and placed on the Clipboard, a temporary storage area. When you paste text, a copy of the text on the Clipboard is placed into the document. The cut piece of text remains on the Clipboard until another block of text is placed on the Clipboard or until you shut down your computer. As long as the text remains on the clipboard, you can continue to paste the same text in different locations throughout your document.

For more details about our instructor-led MS Word classes in Los Angeles call us on 888.815.0604.

Word also enables you to copy and paste text from one part of the document to another. When you copy a selected portion of text, a duplicate of the text is placed on the Clipboard, but the text is not removed from the document. As when cutting and pasting text, you can continue to paste the same portion of text throughout the document as long as the text remains on the Clipboard.

To move text quickly over a short distance, you can select the text and then drag it to the desired location. As you drag, the selection appears to stay in its original position, and the mouse pointer becomes an arrow with a shaded box and insertion point drops down line by line on the page as you drag down (or the reverse if you drag up). The shaded box represents the selected text. You position the insertion point at the desired location in the document. When you release the mouse button, the text moves to its new position. This method is called drag-and-drop editing.

You can also drag to copy text. To do this, you hold down the Ctrl key as you drag the selection to an additional location.

Method to Copy and Paste Text

To move text:

Cut and paste method

Select the text.
On the Clipboard group on the Home tab, click the Cut button. or
Right click and choose Cut.
Place the insertion point where you want the text to be inserted.
On the Clipboard group on the Home tab, click the Paste button.or
Right click and choose Paste.

Drag-and-drop editing method

Select the text.
Drag the selected text, placing the mouse pointer’s insertion point at the desired location.

To copy text:

Copy and paste method

Select the text.
On the Clipboard group on the Home tab, click the Copy button. or
Right click and choose Copy.
Place the insertion point where you want the text to be inserted.
On the Clipboard group on the Home tab, click the Paste button. or
Right click and choose Paste.

Drag-and-drop editing method

Select the text.
Press and hold the Ctrl key as you drag the selected text, placing the mouse pointer’s gray line at the desired location.

Also see Modifying Page Breaks in Word.

Lesson 5: Text Basics

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Introduction

If you're new to Microsoft Word, you'll need to learn thebasics of typing, editing, and organizing text. Basic tasks include the ability to add, delete, and move text in your document, as well as how to cut, copy, and paste.

Optional: Download our practice document.

Watch the video below to learn the basics of working with text in Word.

Using the insertion point to add text

The insertion point is the blinking vertical line in your document. It indicates where you can enter text on the page. You can use the insertion point in a variety of ways.

Blank document: When a new blank document opens, the insertion point will appear in the top-left corner of the page. If you want, you can begin typing from this location.
Adding spaces: Press the spacebar to add spaces after a word or in between text.
New paragraph line: Press Enter on your keyboard to move the insertion point to the next paragraph line.
Manual placement: Once you begin typing, you can use the mouse to move the insertion point to a specific place in your document. Simply click the location in the text where you want to place it.

Arrow keys: You can also use the arrow keys on your keyboard to move the insertion point. The left and right arrow keys will movebetween adjacent characters on the same line, while the up and down arrows will movebetween paragraph lines. You can also press Ctrl+Left or Ctrl+Right to quickly move between entire words.

In a new blank document, you can double-click the mouse to move the insertion point elsewhere on the page.

Selecting text

Before you can move or format text, you'll need to select it. To do this, click and drag your mouse over the text, then release the mouse. A highlighted box will appear over the selected text.

When you select text or images in Word, a hover toolbar with command shortcuts will appear. If the toolbar does not appear at first, try hovering the mouse over the selection.

To select multiple lines of text:

Move the mouse pointer to the left of any line so it becomes a right slanted arrow.
Click the mouse. The line will be selected.
To select multiple lines, click and drag the mouse up or down.
To select all of the text in your document, choose the Select command on the Home tab, then click Select All. Alternatively, you can press Ctrl+A on your keyboard.

Other shortcuts include double-clicking to select a word and triple-clicking to select an entire sentence or paragraph.

To delete text:

There are several ways to delete—or remove—text:

To delete text to the left of the insertion point, press the Backspace key on your keyboard.
To delete text to the right of the insertion point, press the Delete key on your keyboard.
Select the text you want to remove, then press the Delete key.

If you select text and start typing, the selected text will automatically be deleted and replaced with the new text.

Copying and moving text

Word allows you to copy text that's already in your document and paste it in other places, which can save you a lot of time and effort. If you want to move text around in your document, you can cut and paste or drag and drop.

To copy and paste text:

Select the text you want to copy.
Click the Copy command on the Home tab. Alternatively, you can press Ctrl+C on your keyboard.
Place the insertion point where you want the text to appear.
Click the Paste command on the Home tab. Alternatively, you can press Ctrl+V on your keyboard.
The text will appear.

To cut and paste text:

Select the text you want to cut.
Click the Cut command on the Home tab. Alternatively, you can press Ctrl+X on your keyboard.
Place your insertion point where you want the text to appear.
Click the Paste command on the Home tab. Alternatively, you can press Ctrl+V on your keyboard.
The text will appear.

You can also cut, copy, and paste by right-clicking your document and choosing the desired action from the drop-down menu. When you use this method to paste, you can choose from three options that determine how the text will be formatted: Keep Source Formatting, Merge Formatting, and Keep Text Only. You can hover the mouse over each icon to see what it will look like before you select it.

To drag and drop text:

Select the text you want to move.
Click and drag the text to the location where you want it to appear. A small rectangle will appear below the arrow to indicate that you are moving text.
Release the mouse, and the text will appear.

If text does not appear in the exact location you want, you can press the Enter key on your keyboard to move the text to a new line.

Undo and Redo

Let's say you're working on a document and accidentally delete some text. Fortunately, you won't have to retype everything you just deleted! Word allows you to undo your most recent action when you make a mistake like this.

To do this, locate and select the Undo command on the Quick Access Toolbar. Alternatively, you can press Ctrl+Z on your keyboard. You can continue using this command to undo multiple changes in a row.

By contrast, the Redo command allows you to reverse the last undo. You can also access this command by pressing Ctrl+Y on your keyboard.

Symbols

If you need to insert an unusual character that's not on your keyboard, such as a copyright (©)or trademark (™) symbol, you can usually find them with the Symbol command.

To insert a symbol:

Place the insertion point where you want the symbol to appear.
Click the Insert tab.
Locate and select the Symbol command, then choose the desired symbol from the drop-down menu. If you don't see the one you want, select More Symbols.
The symbol will appear in the document.

Challenge!

Open our practice document.
Scroll to page 2.
Place the insertion point at the top of the document and type Now Introducing...
Use your arrow keys to move the insertion point to the Signature Detail Plan's price and change it to $99.99/mo.
At the bottom of the document, use drag and drop to move Just leave the details to us to the end of the last line.
At the end of the line you just moved, insert the trademark symbol. If you cannot find the trademark symbol, insert a different symbol of your choice.
When you're finished, your document should look something like this:

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What method moves text from one place to another?

Cutting: The process of cutting is used to move text or objects in a document.

What happens when text is dragged to a new location in the document?

When you move text to a new location using drag and drop, that text is added to the Clipboard. When you use the Save command to save changes to a file, you overwrite the stored file. The last item you cut or copy from a document is added to both the Office Clipboard and the system Clipboard.

Which key is used to move the insertion point to the start of the next line group of answer choices?

Keystroke shortcuts Pressing Home moves the insertion point to the beginning of the current line. Pressing Ctrl+Home moves it to the beginning of the document.

Is software program that includes tools for entering editing and formatting text and graphics is called a word processing program?

A word processing program is a software program that includes tools for entering, editing, and formatting text and graphics. The electronic files you create using Word are called documents.