A buffer is an introductory sentence or paragraph that leads up to and softens the bad news.

Scheduled maintenance: Saturday, September 10 from 11PM to 12AM PDT

Home

Subjects

Solutions

Create

Log in

Sign up

Upgrade to remove ads

Only ₩37,125/year

  • Flashcards

  • Learn

  • Test

  • Match

  • Flashcards

  • Learn

  • Test

  • Match

Terms in this set (14)

Goodwill

-positive relationship b/t you (or company) and your audience

Buffer

-introductory sentence or paragraph that leads up to and softens the bad-news message
-provide context for message or provide positive information that builds Goodwill
-"hook" audience and get them interested in message

Effective Strategies for Composing bad-news

1) Decide Where to state bad news
2) State bad news clearly
3) Soften the bad news
4) Close message positively

Direct Organization

-state main purpose and main idea before supporting details
-audience is unlikely to be upset or angry and expects the bad news
1) State bad news DIRECTLY
2) Provide Supporting explanation
3) Conclude with goodwill

Indirect Organization

-providing explanation before main idea
-allows to prepare audience and explain position before bad news
-audience is likely to be upset and does not expect the news
1) Begin with a BUFFER
2) Provide supporting explanation
3) SUBORDINATE bad news (main idea)
4) Conclude with goodwill

Soften Bad News

-whether use direct or indirect organization
1) Develop an effective buffer
2) Position good news ahead of bad news
3) Subordinate bad news
4) Use positive or neutral language

Types of Buffers

-Background information
-facts that signal problem
-good news
-thanks and compliments
-Generally accepted truths
-Empathy with audience

Subordinate Bad News

-use passive voice instead of active voice
-subordinate cause: "although"
-Main clause is surrounded by two subordinate clauses

Positive and Neutral Language

-avoid blaming your audience, treat audience politely and respectfully
-Eliminate Excessive Negatives= unfortunately, cannot, your fault, unable, unwilling etc.

Close Positively

-do NOT mention negative news or apologize
-Closing should be forward looking and optimistic
1. Propose solution
2. Propose Alternative
3. Create options for future business
4. Focus on benefit

Types Bad-News Messages

-Denying Requests or Turning Down Invitations
-Denying Customer Claims
-Rejecting Recommendations or Proposals
-Acknowledging own Mistakes or Problems
-Identifying Others' Mistakes or Problems
-Communicating Negative Change

How to Control Spread of Bad News in Social Media

1) Have a plan in place
2) Respond Quickly
3) Respond Genuinely

Main Purposes of Bad-News Messages

1) State the news clearly, yet sensitively to protect the audience's self-esteem
2) Convince the audience to accept the bad news
3) Project a positive image of yourself and organization
4) Avoid Legal complications and liabilities

Acknowledging Own Mistakes or Problems

1) Announce the bad news
2) Put it in context to soften it
3) Assume Responsibility
4) Provide an Explanation
5) Outline next steps to fix the problem and prevent reoccurrence

Sets with similar terms

Chapter 6: Communicating Bad News

26 terms

mccrsr

Chapter 10 Notes and Vocabulary

41 terms

paigenwallace

Mana (Chapter 8)

24 terms

ramaiz

Chapter 9: Negative Messages

19 terms

allisonketchum

Sets found in the same folder

Chapter 5: Communicating Persuasive Messages

42 terms

kmollo5595

BUS208 Chapter 10

25 terms

ericarosewon

Business communication chapter 5 (henrique)

70 terms

Hamzamalik1234

Module 8

22 terms

bai1012

Other sets by this creator

Accounting Ch. 16

3 terms

kmollo5595

Chapter 8

8 terms

kmollo5595

Chapter 7

6 terms

kmollo5595

Chapter 6

7 terms

kmollo5595

Other Quizlet sets

Chapter 6

22 terms

Emari1

Political Science Final Exam

99 terms

Brittany_McCarty5

PS 104 Midterm 3 (Interest Groups)

35 terms

lena1229

Attachment Final

11 terms

ShanBan15

Related questions

QUESTION

What are some characteristics of ribosomes?

15 answers

QUESTION

A divided print run of a periodical in which a number of copies contain advertisements not included in the rest of the run.

4 answers

QUESTION

When applying for a new job as an​ EMT, you had to watch a videotaped scenario and then complete a prehospital care report and give an oral patient​ hand-off report. This activity was most likely designed to​ assess:

15 answers

QUESTION

When filling out a form to order supplies on the construction job, what is important about your writing that saves time?

2 answers

How can you use a buffer to soften the bad news?

Open your message with a buffer to ease the reader into the bad news. The buffer is a brief, true statement, usually neutral or positive, that both you and your reader agree on.

When positioning the bad news What is one way to soften the impact?

When using an indirect approach to a bad-news message, what information is included before the main idea? What is the difference between using a direct and an indirect approach to bad news? When positioning the bad news, what is one way to soften the impact? A) Use negative words as much as possible.

How do you effectively subordinate bad news?

Tips for delivering bad news to employees.
Be direct. Address the information immediately. ... .
Be honest. Provide factual information to your employee or team. ... .
Take responsibility. ... .
Allow time for a response. ... .
Focus on the future. ... .
Follow through. ... .
Be respectful. ... .
Be caring..

How do you effectively subordinate bad news quizlet?

Announce the bad news..
Put it in context to soften it..
Assume Responsibility..
Provide an Explanation..
Outline next steps to fix the problem and prevent reoccurrence. Sets with similar terms..