Posted in: Tech Tips, Word Show
There is an easy and efficient way to enter your signature in a Word document. Typically, you receive an email that you are required to send back by printing, signing and then scanning the document, but here are a few tips to do this much quicker while giving your document a professional and personal touch. You will need to have a scanned in / or otherwise digital image your signature saved onto your computer.
Bonus Tips:You can drag and drop right onto a Word doc rather than going to Insert > Picture. Use Word’s “Quick Parts” feature to save your signature image and recall it quickly. Here’s how:
« Back to Tech Tips We want to make your document accessible to everyone, especially for people who use assistive devices. Below are some key components on how to make your document more accessible within Microsoft Word 2016. Below we will go over each individual key component. To start make sure to set a default document title. Heading styles
let the screen reader know what order to scan the text in the document. In order to do this you need to: Like mentioned before you need to make sure that your hyperlink has a clear label of its destination. In order to do this we need to: Tables should not be used to layout or style content on a page. Tables need to have clear structures and headers in order to be scanned by a screen
reader. The simpler you keep the tables the easier it is for a screen reader user to scan them. Header information cannot be identified by screen readers, which makes it difficult for a user to know the table information if the table is not well structured. To create a table header we need to:
Alt TextAlt Text for VisualsAlt Text for Images, Clip-art, figures, etc. (for a full list of visuals go to Make your Word document accessible), this allows a screen reader to scan a description of the visual and state what is important about it a person who may not be able to see. In order to do this you need to:
*For the last step make sure to not add anything in the title field, only add the Alt text in the Description field. Alt Text for TablesThe first thing to keep in mind is that the simpler you keep the tables, the easier a screen reader can scan it. Once you have your table created you need alt text. To add alt text to your table you need to:
*For the last step make sure to not add anything in the title field, only add the Alt text in the Description field. ListsAlways make sure to use the different lists styles that Microsoft provides as it allows the screen reader to easily scan the document. In order to use the styles provided:
Color ContrastDo not use color to convey information, and make sure to use colors that will allow the user to read the font. Please avoid bright colors on a white/light background. Use the Colour Contrast Analyser to check if you are not sure about your documents' color contrast. How to Check the AccessibilityTo make sure that your word document is accessible within Word you need to:
It will provide you with an overview of any of the issues, what they are, and even how to fix them. Things to Look Out for
Make sure to use the available style and formatting tools provided within the program. Exporting to a PDFIf you want to export your word document into a PDF here are the steps:
Jump to Top ReferencesNcdae.org: Most of the information from this web page was created with the help of this resource. If you want further readings on how to make documents and PDF accessible, use this site. Make your Word Documents Accessible provides tips, how and why we should make word documents accessible. Accessibility.umn.edu/tutorials/: This has more information on different kinds of documents that can be converted to PDFs. It also has useful information that you use to check if your PDF is accessible. How do I make a picture accessible in Word?Add alt text to images, such as pictures and screenshots, so that screen readers can read the text to describe the image to users who can't see the image. Right-click an image. Select Format Picture > Layout & Properties. Select Alt Text.
What will you do if the picture you want to insert is not readable in the MS Word?Turn off the "Picture Placeholders" option. Click the Microsoft Office Button, and then click Word Options.. Click Advanced.. Under Display document content, clear the Picture Placeholders check box.. Click OK.. Which file format best preserves formatting and allows editing when a Word document is transferred to another application?Portable Document Format (PDF), a PostScript-based electronic file format that was developed by Adobe Systems. It preserves document formatting and enables file sharing.
What Microsoft Word feature lets you capture a portion of your screen to be used as an image in your document?In your Word document, select the Insert tab. Click Screenshot. A drop down menu will appear with the option to take a screenshot of a window open on your desktop, or take a screen clipping of only a portion of your screen.
|