These instructions will give you an overview over the possibilities of "Impress“ explained with a small and easy example. It is provided that you have minor experiences with the handling of your computer and your operating system (for example Windows ®, Linux with the graphical environment (X11)). It is not possible to describe all menus in detail. If you need assistance with the setup of OpenOffice.org, take a look at the "Getting Started-Guides“ or "First Steps in OpenOffice.org Writer“. Show
If you want to re-do the given example, you will need about one hour. After this training you will be able to create a new presentation with OpenOffice.org Impress. It is not possible to offer guidelines about how to form a "good“ presentation. This would be too much for this document. Contents
Starting Your First PresentationStart the program by selecting Presentation in the group OpenOffice.org (or OpenOffice.org Impress under Linux/KDE) in the Start menu. The wizard of OpenOffice.org Impress appears to help you create the basis of your presentation with only a few mouse clicks.
Figure 1: Presentation Wizard step 1
Click "Next“. The next dialog appears: Figure 2: Presentation Wizard step 2
For the beginning choose "Screen“ and assume the preinstalled setting with "Next“.
Figure 3: Presentation Wizard step 3 For example, you can determine, whether the content of your slide will be changed through overlaying from the left side... Take a look at the options. In the second drop-down-menu you can choose how fast the change will happen. In the last selection you can automate your presentation (change of the portrayal or the slides after a fixed time). For the beginning, you should use the standard presentation. For this click – without any changes – "Create“. After you have clicked "Create", you will see the main window of OpenOffice.org Impress with its three parts. In the middle of the window is the work space, the main design area of the application. Figure 4: The main window On the left side of the window you find the Slides pane. In this pane you find thumbnails of all slides in your presentation. They are in the order, that you have chosen. If you want to change the order, you can do it here. Click on a slide and, with the left mouse button pressed, drag it to the new place and release the mouse button. On the right side you see the floating Styles and Formatting window. To open/close this window press <F11> or choose Format > Styles and Formatting.
To the right of the work space you find the Tasks pane. Figure 4 shows the "Layouts" part opened. Here, you can select different templates with the following fields in different combinations:
If you look at all layout variants, you see that all convenient combinations are there. A short help tip is shown when you move your mouse-pointer over the different layouts. For your first presentation start with the Title Slide containing fields for title and text. Click on the corresponding layout symbol. Your empty slide will change to the new layout. Figure 5: Selection of Title Slide Before you start working on your first presentation, you should acquaint yourself with the main window elements. If you do not need this information, leave this chapter and continue with Drawing up Your First Presentation. Introduction to the Impress Main WindowUnder the Title bar (which displays the name of your document and the module in use) you find the Menu bar. Under the Menu bar you find three toolbars:
Figure 6: Title bar/Menu bar/toolbars
Open the menus and try all the commands. You can retract all your changes regularly in the Edit menu with the Undo command. The Standard bar gives you access to all functions like Edit File, New presentation, Open file, Save document, Export Directly as PDF (since version 1.1), Print, Cut, Copy and Paste. Additionally, you find here the Undo and Restore arrows. By default, you can take back 100 actions. You can increase or decrease this number in both directions.
You find the Presentation bar on the right side beneath the Standard bar. That toolbar contains buttons for starting the slide show, accessing the template, and for inserting a new slide. Like other toolbars you can move this toolbar as a floating window to any other place you want. Just click on the left border and drag it where you want (the mouse pointer changes into a cross with 4 arrows). The Line and filling bar gives you some tools from this part. You will find the button for the Styles and Formatting window. When needed, context-sensitive toolbars will be shown as floating windows. You can have a look at all toolbars by choosing them in the menu View > Toolbars. Have a look at them and test the different functions. (When you see a check mark in front of the toolbar's name, the toolbar is selected, otherwise it's deselected.) Figure 7: Drawing bar At the bottom of your window, you find the Drawing bar.
The Drawing bar contains useful resources for quickly inserting different arrangements in your presentation. For example, you find a button for inserting a text field. Select the icon and choose a place for the field, drag and you can insert your text. You find two buttons for graphical elements plus some drop-down-menus with the most important standard forms, standard symbols, arrows... To learn more about these elements, click on one element. A submenu will be opened with more variations of the different elements. If you leave the mouse pointer a longer time over a button, a short explanation (Help tip) will appear. Take some time for testing the functions of the toolbars with the following example. You can take all commands back with the Undo arrow, if a command has not the effect, you have expected.
On the upper border of the work space you will find the tabs for the different views. You can activate a work space view by clicking on a tab. OpenOffice.org Impress offers the following views (from left to right):
Select each of these views. Drawing up Your First PresentationAfter this short explanation of the Impress main window you continue with your presentation. Change the view to "Normal". On the title page of the first part insert a title for the presentation. For this, click in the upper text field "Insert title by clicking" and insert the text "Introduction in OpenOffice.org". In the lower text field, after clicking, write "A short overview over the free office suite". Figure 8: Title page with inserted text
In the lower left half you will insert a graphic. Double-click in this part. In the next dialog choose the image, which you want to insert, and click Open. (The dialog can be different, depending on the used operating system.) Figure 9: Dialog for selecting the picture
Select the inserted text from your list and change the font size with the Line and Filling bar to 28. Afterwards, right-click the selected text to call the context-menu for further editing. Figure 10: Text dialog
The result should be as follows: Figure 11: slide 2 with graphic and bulleted list
Figure 12: Outline view
The Outline view is very helpful for the planning and the arrangement of the content in your presentation. You can see the result of your changes with a short delay in the Slides pane on the left. Select the first row of the second slide and replace the text with "Advantages of OpenOffice.org". Go to the end of the last row, press Return and insert "Transformed for other operating systems". On your second slide a new point appears. Place your mouse pointer behind the title of your second slide and press the Return key. A new slide (number 3) appears. The bullet points will be moved to slide 3. With the Backspace key you can take back the changes. The bullet points are on slide 2 again. Repeat the creation of a new slide. But now, press the Tab key instead of the Return key. The new slide disappears. On the second slide there is only one bullet point at the beginning. This point can be deleted with the Backspace key.
As you see, changes can be done easily in the Outline view. EffectsChange back to the Normal view. In the Slides pane on the left side choose slide 1 of your presentation. Select the (lower) text field. Figure 13: User defined Animation
When you press the OK button, you will see a list with the selected animations in the Task pane. From this list you can choose an entry as animation for your objects. The name of this animation is written in bold above the part with the adjustments for this entry. Changes can be made for the kind of starting the effect (with mouse click), for the direction (from outside to inside) or the speed. With the arrow keys below the list field you can change the order of the effects. If you want to delete an effect from this list, you can do this with the context-menu (right-click with the mouse) or by pressing the Delete key, when the entry is selected. You can add sounds for the change from one slide to the next. You find them – like the optical animations – in the part "Slide Transition" in the Task pane. You can select the optical and acoustical animation styles from a list. Similar to the optical user defined effects you can choose the speed for the effect, the action, which starts the effect. When you choose a sound, you can determine that the sound should be repeated. Furthermore, you can choose, if the selected animation is valid only for this slide or for all slides. If you have chosen a sound for the slide transition, you can reach the dialog through the list entry "Other sound...". A new dialog for the selection of the sound file will appear. Background and Background ColorAs a next step, you can add a background color. Place your mouse pointer on your slide and call the menu Format > Page.
Figure 14: Dialogue Page Setup – Background In the opening window you can select the background color for your slide in the "Background" tab. You can choose between plain color, color gradient, hatching or bitmap. Look at all possibilities and test them with your presentation.
If you want to create a special background (for example using a graphic or a logo) choose View > Master > Slide Master to open the master view of the slides. Now choose Insert > Picture > From File to select the image you want to insert. Confirm your selection with the "Open" button. Select the image and call for the context-menu (click with the right mouse-button). Choose Position and Size. In the following dialog you can change the size and the alignment of your graphic. Figure 15: Position and Size dialogue
In the slide master view you can change the text styles of the outline texts and the colors. Leave the slide master view by clicking on the button "Close master view" in the Master View bar. SavingYou can save your presentation with File > Save or by clicking on the "Save" button (disk symbol). You can also use the menu File > Save as... and define a path. You can save your presentation as a template for using it as a base for your next presentation.
When you know the path, choose File > Save as, select the correct directory, give it an easy-to-know name without file extension and in the "File type" list select "OpenDocument Presentation Template" (or the format of the older version: OpenOffice.org 1.0 Presentation Template).
When you start OpenOffice.org for the next time, choose File > Templates > Organize. In the left window, after a double-click on "My Templates", you can see your saved template. After closing this dialog, you can use the wizard for creating a new presentation. Now you will find your own template under step 1 if you select "My Templates". NotesYou can make some notes for your presentation quite easy. Choose the Notes tab in the work space. You will see an added notes area in your slide, where you can write down some headwords or your lecture text. When you print your presentation, you can choose, if this part will be printed too or not. HandoutsIn the Handout view you can check, how the documents for the listeners look like. If you prefer another sharing out of the slides, you can change the Layout in the Task pane on the right side. This selection is used after a mouse click for all pages of the handout. PrintingIf you want to print your presentation directly, you can click the Printer button (printer symbol) in the Standard bar. Special adjustments can be done in the menu File > Print. Here you can define if all pages should be printed, or only individual pages. When you click the Options button a dialog box will appear, where you can define, that notes or handouts should be printed too. Presenting Your Slide ShowOpen your presentation with File > Open. Start the slide show with the menu Slide show > Slide show or with the button in the Presentation bar. Alternatively, you can start the slide show with the function key F5.
After a short moment, the first slide of your presentation will appear. If you did not choose an automatic change to the next slide, you can reach the next slide by clicking with the left mouse button or by pressing the space-bar.
If you want to go back to the previous slide, press the right mouse button. You can also use the arrow keys for browsing fast back or forward. If you want to browse to a slide, which is near the end (while you are just starting), you can use the Navigator. For calling the Navigator, press <shift> + <F5> (until version 1.1 only the function key F5). In the Standard bar click the button with the compass. The Navigator appears on your actual slide. In the Navigator window you can click the slide you want to go to, or you can browse with the arrow keys on the upper border of the window. If you double-click a slide, this slide will be shown immediately in the work space. With the ESC key you can cancel your presentation at any time. Exporting Your File as HTML-FileYou want to show your presentation with internet techniques. This may be necessary, when the computer, which you are using for the presentation, has no OpenOffice.org installed. For this, choose File > Export. A dialog will be opened, where you can insert the file name and the directory for saving the file. As file extension "HTML-document (OpenOffice.org Impress)" is preselected. The extension HTML will be added automatically (if you have not deselected the automatic file extension). When you click on "Export", the next dialog will appear. Figure 16: dialog box: Design
Figure 17: dialog box: HTML settings
On the right side you should ask OpenOffice.org to create a title page (index file). Deselect "Show notes". If you do not deselect them, then on each page a note area will be added. But this is not needed for your presentation. Click "Next" and a new dialog will appear. Figure 18: dialog box: graphics / screen resolution
Figure 19: dialog box: author and other informations
Figure 20: dialog box: buttons
Figure 21: dialog box: color scheme and background
Exporting Your Presentation as a PDF-FileSince version 1.1 of OpenOffice.org, it has been possible to save (export) a file directly as a PDF file. You need no other program for creating these files. You only have to click the button in the menu bar. Alternatively, you can choose File > Export as PDF.
Figure 22: dialog PDF options In the first tab you can choose, which slides should be exported (all, special pages...), and you can select the quality level of your graphics. In the lower part of the window, you can determine, if the notes should be added too, and if a "tagged" PDF file will be created. A tagged PDF file has some advantages: If you use this file on the Internet, the beginning will be shown, while the rest of the file will be downloaded. Additionally, hyperlinks have the same function in the PDF file as in the original document. In the tab „User Interface“ you get settings for animations, to transfer the transitions of the slides to the PDF file. If you have made your selections, click on "Export" and a new dialog appears. In this dialog you have to enter a name for the file and the directory, where it should be saved. Apply your entries by clicking the "Export" button and OpenOffice.org creates the PDF file.
FeedbackPlease direct any comments or suggestions about this document to:andreasma[at]openoffice.org AcknowledgmentsInitial author: Andreas Mantke Corrections (of the German version): Klaus Endelmann, Helga Fischer, Michael Kirchner, Michael Scheurer, Thomas Hackert Version: third (for the German version), first (for the English version) Last changes:: First translation into English: Sigrid Kronenberger Modifications and Updates
For further modifications and updates see Wiki history. How do I insert a slide show in LibreOffice Impress?Use the Insert menu: Insert->Slide 2. Right click on the slide in the Slide sidebar and select New Slide from the pop up menu. 3. Right click on the document and select Slide->New Slide A new slide with the selected layout will be inserted into your presentation.
Which of the following method is used to run SlideShow in Open Office Impress?To run the slide show, do one of the following: Press F5 or F9. Click Slide Show > Slide Show on the main menu bar.
What key is used to run SlideShow in LibreOffice Impress?F1 Open LibreOffice Impress Help. F2 Select text tool and edit text. Ctrl+F2 Starts a slide show.
Which of the following is found in LibreOffice Impress?Impress is the presentation (slide show) program included in LibreOffice. You can create slides that contain many different elements, including text, bulleted and numbered lists, tables, charts, and a wide range of graphic objects such as clipart, drawings, and photographs.
|