Test Description: 1.03 - 1.05Instructions: Answer all questions to get your test result. Show
1) Jim would like to print only the cell range A1:F20. What page setup option should he change?APage Break BPrint Titles CPrint Area DOrientation 2) What do you call it when you reference cells in other sheets in a workbook formula using the sheet name as the reference rather than the cell address?AName reference BSheet Name CCalling the Sheet DWorksheet Reference 3) How is a cell reference in a formula and its corresponding location in a worksheet identified?ALines connect from the formula to the location BCell reference and cell location are circled CArrows pointing from the formula to the location DCell reference and cell location are outlined in matching colors 4) Sandra is creating a formula to multiply the values in cells B4 and C4. Which formula should she use?A=B4+C4 B=B4-C4 C=B4 x C4 D=B4*C4 5) Jennifer is calculating her GPA. If she uses =(A1+A2+A3+A4)/4, this is an example of which type of entry?Aformulas Bfunctions Cvalues Dlabels 6) What type of formula cell reference instructs Microsoft Excel to keep the cell reference constant in the formula as it copies it to the destination area?AMixed BRelative CUnconditional DAbsolute 7) Tyler created a monthly sales workbook that contains the formula =(January!B3). January is an example of a(n):Anames manager. Bexternal reference. Cnamed range. Dscope. 8) When copying values in Microsoft Excel, which feature automatically adjusts cell references for the new copy location?ARelative reference BAbsolute reference CVariable reference DCertain reference 9) What method is the MOST EFFICIENT way to copy five separate formulas to adjacent cells simultaneously?ACopy from the Home Ribbon BCopy using the Quick Access Toolbar CCopy using the Fill Handle DCopy method from Shortcut Menu 10) Gabriel needs to create a formula that does not change when it is copied to cell B2. Which formula should he create?A=B1:B3 B=B1+25 C=1$B$+25 D=$B$1+25 11) Amanda has created a spreadsheet containing test grades for the first nine weeks. Which function would she use to find the highest test grade?12) Steve would like to print only the worksheet he is currently working on. What print option should he choose?AEntire Workbook BActive Sheets CPrint Area DQuick Print 13) Which command on the Home Tab displays the total of the selected cells directly after the selected cells?ACalculate BAdd CAutoSum DTotal 14) Which group on the Formulas Ribbon enables a user to specify when a formula is computed?ACalculation BFormula Auditing CDefined Names DFunction Library 15) Which group on the Formulas Ribbon contains the command that checks for common errors found in a formula?ADefined Names BFunction Library CCalculation DFormula Auditing 16) Which group on the Formulas Ribbon contains a command that allows a user to create names for cells to use in a formula?ACalculation BDefined Names CFormula Auditing DFunction Library 17) Angie is calculating her average sales for the past four months. If she uses =AVERAGE(B1:B4), this is an example of which type of entry?Aformulas Blabels Cvalues Dfunctions 18) Larkeysha has created a spreadsheet containing student grades. Which function would she use to return the current date and time in cell A1?19) Larkeysha has created a spreadsheet containing student grades. Which function would she use to return the current date in cell A1?20) Which of the following are valid Microsoft Excel functions?AAVERAGE, MAX, and MIN BMAX, MIN, and WEEK CWEEKDAY, MAX, and CLOSE DAVERAGE, MAX, and NUM *select an answer for all questions Teachers: Create FREE classroom games with your questions
Click for more info! Named ranges are one of these crusty old features in Excel that few users understand. New users may find them weird and scary, and even old hands may avoid them because they seem pointless and complex. Nội dung chính Show
But named ranges are actually a pretty cool feature. They can make formulas *a lot* easier to create, read, and maintain. And as a bonus, they make formulas easier to reuse (more portable). In fact, I use named ranges all the time when testing and prototyping formulas. They help me get formulas working faster. I also use named ranges because I'm lazy, and don't like typing in complex references :) The basics of named ranges in ExcelWhat is a named range?A named range is just a human-readable name for a range of cells in Excel. For example, if I name the range A1:A100 "data", I can use MAX to get the maximum value with a simple formula:
The beauty of named ranges is that you can use meaningful names in your formulas without thinking about cell references. Once you have a named range, just use it just like a cell reference. All of these formulas are valid with the named range "data": =MAX(data) // max value =MIN(data) // min value =COUNT(data) // total values =AVERAGE(data) // min value Video: How to create a named range Creating a named range is easyCreating a named range is fast and easy. Just select a range of cells, and type a name into the name box. When you press return, the name is created: To quickly test the new range, choose the new name in the dropdown next to the name box. Excel will select the range on the worksheet. Excel can create names automatically (ctrl + shift + F3)If you have well structured data with labels, you can have Excel create named ranges for you. Just select the data, along with the labels, and use the "Create from Selection" command on the Formulas tab of the ribbon: You can also use the keyboard shortcut control + shift + F3. Using this feature, we can create named ranges for the population of 12 states in one step: When you click OK, the names are created. You'll find all newly created names in the drop down menu next to the name box: With names created, you can use them in formulas like this Update named ranges in the Name Manager (Control + F3)Once you create a named range, use the Name Manager (Control + F3) to update as needed. Select the name you want to work with, then change the reference directly (i.e. edit "refers to"), or click the button at right and select a new range. There's no need to click the Edit button to update a reference. When you click Close, the range name will be updated. Note: if you select an entire named range on a worksheet, you can drag to a new location and the reference will be updated automatically. However, I don't know a way to adjust range references by clicking and dragging directly on the worksheet. If you know a way to do this, chime in below! See all named ranges (control + F3)To quickly see all named ranges in a workbook, use the dropdown menu next to the name box. If you want to see more detail, open the Name Manager (Control + F3), which lists all names with references, and provides a filter as well: Note: on a Mac, there is no Name Manager, so you'll see the Define Name dialog instead. Copy and paste all named ranges (F3)If you want a more persistent record of named ranges in a workbook, you can paste the full list of names anywhere you like. Go to Formulas > Use in Formula (or use the shortcut F3), then choose Paste names > Paste List: When you click the Paste List button, you'll see the names and references pasted into the worksheet: See names directly on the worksheetIf you set the zoom level to less than 40%, Excel will show range names directly on the worksheet: Thanks for this tip, Felipe! Names have rulesWhen creating named ranges, follow these rules:
Named ranges in formulasNamed ranges are easy to use in formulasFor example, lets say you name a cell in your workbook "updated". The idea is you can put the current date in the cell (Ctrl + ;) and refer to the date elsewhere in the workbook. The formula in B8 looks like this: ="Updated: "& TEXT(updated, "ddd, mmmm d, yyyy") You can paste this formula anywhere in the workbook and it will display correctly. Whenever you change the date in "updated", the message will update wherever the formula is used. See this page for more examples. Named ranges appear when typing a formulaOnce you've created a named range, it will appear automatically in formulas when you type the first letter of the name. Press the tab key to enter the name when you have a match and want Excel to enter the name. Named ranges can work like constantsBecause named ranges are created in a central location, you can use them like constants without a cell reference. For example, you can create names like "MPG" (miles per gallon) and "CPG" (cost per gallon) with and assign fixed values: Then you can use these names anywhere you like in formulas, and update their value in one central location. Named ranges are absolute by defaultBy default, named ranges behave like absolute references. For example, in this worksheet, the formula to calculate fuel would be: The reference to D2 is absolute (locked) so the formula can be copied down without D2 changing. If we name D2 "MPG" the formula becomes: Since MPG is absolute by default, the formula can be copied down column D as-is. Named ranges can also be relativeAlthough named ranges are absolute by default, they can also be relative. A relative named range refers to a range that is relative to the position of the active cell at the time the range is created. As a result, relative named ranges are useful building generic formulas that work wherever they are moved. For example, you can create a generic "CellAbove" named range like this:
CellAbove will now retrieve the value from the cell above wherever it is it used. Important: make sure the active cell is at the correct location before creating the name. Apply named ranges to existing formulasIf you have existing formulas that don't use named ranges, you can ask Excel to apply the named ranges in the formulas for you. Start by selecting the cells that contain formulas you want to update. Then run Formulas > Define Names > Apply Names. Excel will then replace references that have a corresponding named range with the name itself. You can also apply names with find and replace: Important: Save a backup of your worksheet, and select just the cells you want to change before using find and replace on formulas. Key benefits of named rangesNamed ranges make formulas easier to readThe biggest single benefit to named ranges is they make formulas easier to read and maintain. This is because they replace cryptic references with meaningful names. For example, consider this worksheet with data on planets in our solar system. Without named ranges, a VLOOKUP formula to fetch "Position" from the table is quite cryptic: However, with B3:E11 named "data", and H4 named "planet", we can write formulas like this: =VLOOKUP(planet,data,2,0) // position =VLOOKUP(planet,data,3,0) // diameter =VLOOKUP(planet,data,4,0) // satellites At a glance, you can see the only difference in these formulas in the column index. Named ranges make formulas portable and reusableNamed ranges can make it much easier to reuse a formula in a different worksheet. If you define names ahead of time in a worksheet, you can paste in a formula that uses these names and it will "just work". This is a great way to quickly get a formula working. For example, this formula counts unique values in a range of numeric data: To quickly "port" this formula to your own worksheet, name a range "data" and paste the formula into the worksheet. As long as "data" contains numeric values, the formula will work straightway. Tip: I recommend that you create the needed range names *first* in the destination workbook, then copy in the formula as text only (i.e. don't copy the cell that contains the formula in another worksheet, just copy the text of the formula). This stops Excel from creating names on-the-fly and lets you to fully control the name creation process. To copy only formula text, copy text from the formula bar, or copy via another application (i.e. browser, text editor, etc.). Named ranges can be used for navigationNamed ranges are great for quick navigation. Just select the dropdown menu next to the name box, and choose a name. When you release the mouse, the range will be selected. When a named range exists on another sheet, you'll be taken to that sheet automatically. Named ranges work well with hyperlinksNamed ranges make hyperlinks easy. For example, if you name A1 in Sheet1 "home", you can create a hyperlink somewhere else that takes you back there. To use a named range inside the HYPERLINK function, add a pound symbol in front of the named range: Note: oddly, you can't hyperlink to a table like you can a normal range name. However, you can define a name equal to a table (i.e. =Table1) and hyperlink to that. If anyone knows a way to link directly a table, chime in! Named ranges for data validationNames ranges work well for data validation, since they let you use a logically named reference to validate input with a drop down menu. Below, the range G4:G8 is named "statuslist", then apply data validation with a List linked like this: The result is a dropdown menu in column E that only allows values in the named range: Dynamic Named RangesNames ranges are extremely useful when they automatically adjust to new data in a worksheet. A range set up this way is is referred to as a "dynamic named range". There are two ways to make a range dynamic: formulas and tables. Dynamic named range with a TableA Table is the easiest way to create a dynamic named range. Select any cell in the data, then use the shortcut Control + T: When you create an Excel Table, a name is automatically created (e.g. Table1), but you can rename the table as you like. Once you have created a table, it will expand automatically when data is added. Dynamic named range with a formulaYou can also create a dynamic named range with formulas, using functions like OFFSET and INDEX. Although these formulas are moderately complex, they provide a lightweight solution when you don't want to use a table. The links below provide examples with full explanations:
Table names in data validationSince Excel Tables provide an automatic dynamic range, they would seem to be a natural fit for data validation rules, where the goal is to validate against a list that may be always changing. However, one problem with tables is that you can't use structured references directly to create data validation or conditional formatting rules. In other words, you can't use a table name in conditional formatting or data validation input areas. However, as a workaround, you can define named a named range that points to a table, and then use the named range for data validation or conditional formatting. The video below runs through this approach in detail. Video: How to use named ranges with tables Deleting named rangesNote: If you have formulas that refer to named ranges, you may want to update the formulas first before removing names. Otherwise, you'll see #NAME? errors in formulas that still refer to deleted names. Always save your worksheet before removing named ranges in case you have have problems and need to revert to the original. Named ranges adjust when deleting and inserting cellsWhen you delete *part* of a named range, or if insert cells/rows/columns inside a named range, the range reference will adjust accordingly and remain valid. However, if you delete all of the cells that enclose a named range, the named range will lose the reference and display a #REF error. For example, if I name A1 "test", then delete column A, the name manager will show "refers to" as: Delete names with Name ManagerTo remove named ranges from a workbook manually, open the name manager, select a range, and click the Delete button. If you want to remove more than one name at the same time, you can Shift + Click or Ctrl + Click to select multiple names, then delete in one step. Delete names with errorsIf you have a lot of names with reference errors, you can use the filter button in the name manager to filter on names with errors: Then shift+click to select all names and delete. Named ranges and ScopeNamed ranges in Excel have something called "scope", which determines whether a named range is local to a given worksheet, or global across the entire workbook. Global names have a scope of "workbook", and local names have a scope equal to the sheet name they exist on. For example, the scope for a local name might be "Sheet2". The purpose of scopeNamed ranges with a global scope are useful when you want all sheets in a workbook to have access to certain data, variables, or constants. For example, you might use a global named range a tax rate assumption used in several several worksheets. Local scopeLocal scope means a name is works only on the sheet it was created on. This means you can have multiple worksheets in the same workbook that all use the same name. For example, perhaps you have a workbook with monthly tracking sheets (one per month) that use named ranges with the same name, all scoped locally. This might allow you to reuse the same formulas in different sheets. The local scope allows the names in each sheet to work correctly without colliding with names in the other sheets. To refer to a name with a local scope, you can prefix the sheet name to the range name: Sheet1!total_revenue Sheet2!total_revenue Sheet3!total_revenue Range names created with the name box automatically have global scope. To to override this behavior, add the sheet name when defining the name: Global scopeGlobal scope means a name will work anywhere in a workbook. For example, you could name a cell "last_update", enter a date in the cell. Then you can use the formula below to display the date last updated in any worksheet. Global names must be unique within a workbook. Local scopeLocally scoped named ranges make sense for worksheets that use named ranges for local assumptions only. For example, perhaps you have a workbook with monthly tracking sheets (one per month) that use named ranges with the same name, all scoped locally. The local scope allows the names in each sheet to work correctly without colliding with names in the other sheets. Managing named range scopeBy default, new names created with the namebox are global, and you can't edit the scope of a named range after it's created. However, as a workaround, you can delete and recreate a name with the desired scope. If you want to change several names at once from global to local, sometimes it makes sense to copy the sheet that contains the names. When you duplicate a worksheet that contains named ranges, Excel copies the named ranges to the second sheet, changing the scope to local at the same time. After you have the second sheet with locally scoped names, you can optionally delete the first sheet. Jan Karel Pieterse and Charles Williams have developed a utility called the Name Manager that provides many useful operations for named ranges. You can download the Name Manager utility here. Which group on the Formulas ribbon contains the command that checks for common errors found in a formula?Which menu group on the Home tab of the ribbon contains the average function?Excel has a shortcut to enter the AVERAGE function, sometimes referred to as AutoAverage due to its association with the AutoSum feature, which is located on the Home tab of the ribbon. Which tab and group on the ribbon holds the command to change the font of the text of the cells of a worksheet?Select the cell or cells you want to format. On the Home tab of the ribbon, in the Font group, click the Font arrow. In the font list, click the font you want to apply. Which tab in Excel provides access to a library of formulas and functions?Which group on the Formulas tab enables a user to specify when a formula is computed?LO5 CORRECTIONS. What tab includes commands for Formulas and functions auditing Formulas and naming?The Formulas tab provides access to Excel's preset functions and formula auditing tools. As you become more familiar with Excel, you will likely start to rely more on formulae to help process your data. To help with this, Excel features a wide variety of formulae, called functions.
Which tab and group on the ribbon contains the option to add a header to a worksheet?On the Insert tab, in the Text group, click Header & Footer. Excel displays the worksheet in Page Layout view. To add or edit a header or footer, click the left, center, or right header or footer text box at the top or the bottom of the worksheet page (under Header, or above Footer). Type the new header or footer text.
Which menu group on the Home tab of the ribbon contains the average function?Go to the Home tab and, in the Editing group, select the AutoSum drop-down arrow. Highlight cells A4 to C4 to enter these references as arguments for the function, then press the Enter key on the keyboard. The number 10 appears in cell D4. This result is the average of the three numbers (4, 20, and 6).
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Which group on the Formulas ribbon contains the command that checks for common errors found in a formula?
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