Worksheets can be printed from Excel with minimal effort. Normally, when a worksheet is printed, Excel looks for data-filled cells and prints those cells as well as all blank cells in between the data-filled ones. Page breaks may appear in undesired places within a spreadsheet. Show
Before printing the worksheet, it is often a good idea to perform a spelling check. In our case, some of our survey-takers made spelling mistakes when they were transcribing our respondents' comments. Checking SpellingThe Spelling Checker will compare the words in our document with those in the main dictionary, which is included with Microsoft Office. The spelling dictionary will not include most proper names, acronyms, or technical terms that we may use. As we proceed through the spelling checker, we can always add any highlighted words to the main dictionary so that they won't be flagged again. Step1. To navigate to the Review tab, Click the Review command tab Step2. To launch the spell check feature, Click  NOTE for MacOS Users: There are certain dependencies among Office applications. You must have a custom dictionary language selected in Microsoft Word, or else the Spelling dialog box won't open in Excel 2016 for Mac. Refer to the Microsoft Word 2016 for Mac online help to select a custom dictionary language. The Spelling dialog box opens and begins the spell check. Excel detects a misspelled word. Step3. To continue, Click Step4. Continue spell-checking the document, using the ignore, change or change all buttons. If we see an error, we can choose a suggested spelling or make the change manually. A dialog box will appear when the spell check is complete. Step5. To end the spell check, Click Step6. Save the workbook. We are finished with our spelling check. Let's continue to prepare our document for printing. Using Different ViewsA view is a way of looking at the data in Excel. The three views in Excel 2016 are:
Let's use Page Layout view as we prepare for printing. Step1. To see the various views, on the Ribbon, Click the View command tab Step2. To switch to Page Layout view, in the Workbook Views group, Click NOTE: These view buttons also appear in a small format on the right side of the Status bar. Step3. Scroll to the top of the worksheet. Creating HeadersIn this view, we can see the header and footer sections. A header is a line of information that appears at the top of each printed page, whereas a footer appears at the bottom of each page. There are three sections in which to add a header. As we point to each section in the header, it will be highlighted to make it easy to enter text in the correct place. Step1. To begin to access the header in the worksheet, Point to the left header section The left header section is highlighted: We will insert a header in the top left portion of the worksheet while we are in the Page Layout view. Step2. To access the header and footer tools, Click in the left header section The Design tab appears under the Header & Footer Tools, which gives us the tools we need to customize any headers or footers. We will first add page numbers to the left side of the heading. Step3. To access the relevant tools, if necessary, Click the Design tab under the Header & Footer Tools tab NOTE for MacOS Users: To access the relevant tools, Click the Header & Footer command tab. Step4. To add page numbers to the left section of the header, on the Header & Footer Design tab, Click Next, we will type the word "of" (surrounded by spaces) and then add a button to display the total number of pages. Step5. To type the preposition, type: Spacebar of Spacebar Step6. To add the total number of pages, in the Header & Footer Elements group, Click The text "&[Page] of &[Pages]" appears in the header as a code, which indicates that Excel will automatically display the pages. Next, we will add the current date to the right section of the header. Step7. To access the right header section, Click in the right header section Step8. To add the current date, in the Header & Footer Elements group, Click The "&[Date]" appears in the header as a code, which indicates that Excel will automatically update the date whenever this worksheet is printed. Next, we will add a title to the sheet in the center header section. Step9. To access the center header section, Click in the center header section Step10. To enter the title, in the center header section, type: Technology Survey Results Step11. To return to the worksheet, Click anywhere in the worksheet Step12. Save the workbook. NOTE: You can adjust side or top margins by clicking the top or bottom border of the margin area in the horizontal or vertical ruler. When a vertical or horizontal two-headed arrow appears, drag the margin to the size that you want. Header and footer margins will adjust automatically. Previewing the DocumentIt is always a good idea to use the Print Preview feature before printing a worksheet in order to see exactly how the document will print. This can help avoid surprises and wasted paper. If we simply want to print a worksheet without adjusting any settings, we can use Excel's Print button, located in the Backstage view. The default print settings are as follows:
Let us preview this document and see how the current layout looks. Step1. To start the print preview, Click File The Backstage view appears. Step2. To view the Print Preview, Click Print NOTE for MacOS Users: To open the Print dialog box, press: Command key+p. Step3. To advance to the next page, at the bottom of the screen, Click NOTE: You may have a different number of pages, depending on what fonts and style you chose earlier in the workshop. We see a preview of the printout, and it appears that we have extra columns appearing as subsequent pages. Let's take some steps to improve the printout. Step4. To return to the worksheet, Click NOTE for MacOS Users: To exit the dialog box, press Esc key. First, we will change the orientation and then adjust the scaling. Changing OrientationTo view more columns on the page, we will change the orientation to landscape. Step1. To access the Page Layout options, if necessary, Click the Page Layout command tab Step2. To view the orientations, in the Page Setup group, Click Step3. To choose the Landscape orientation, Click Landscape The worksheet will now print in landscape mode. Scaling PagesDepending upon some of the formatting selections, all of the fields in this worksheet may or may not appear on one page. We can set a manual scaling factor or let Excel scale the width so that the fields will fit on one page horizontally. Scaling can range from 10 to 400 percent. Let's scale the width to fit all the fields on one page. Step1. To scale the width, in the Scale to Fit group, Click A drop-down menu appears. We will select the 1-page option so that all of the fields will fit horizontally on one page. Step2. To choose 1 page, Click 1 page We will leave the height set at automatic, which will allow the document to vertically flow to as many pages as needed. Using the Page Setup Dialog BoxWe will repeat some rows at the top of each page, and so we will open the Page Setup dialog box. Step1. To open the Page Setup dialog box, in the Page Setup group, Click The Page Setup dialog box opens to the appropriate Sheet tab: Repeating Rows or Columns on Each PageWhen a worksheet is set up with titles in the first rows or columns, data appearing on multiple pages can be difficult to follow. Therefore, it is often helpful for someone reading a printed version of a worksheet to be able to see the column headings on subsequent pages of data. When we request that Excel repeat rows or columns while printing, this information is easily visible on each page. Based on the structure of this worksheet, we will repeat the header rows on every page. Step1. To indicate what rows will repeat, by the "Rows to repeat at top:" field, Click The dialog box is condensed so we can specify the rows to repeat at the top of the page. Step2. To select the first two rows, in the row header area, Click row heading 1 You see: 3. To confirm the choice, press: Click We are returned to the Page Setup dialog box. The first row, which contains the column headers, will now appear on all of the pages. Printing GridlinesBy default, Excel does not print gridlines, regardless of whether they are displayed on the worksheet. In this case, we want to print the gridlines as they appear on the screen. We will now turn on gridlines. Step1. To turn on gridlines, in the Print section, Click the Gridlines checkbox Excel will now print the gridlines. The Sheet tab contains several additional options:
Previewing the Final DocumentNext, we will switch to Backstage view and see how the customized settings affect the look of our worksheet. We will do this with a Print Preview view, which allows us to see how the document will look before we send it to the printer. Step1. To preview the worksheet before printing, in the Page Setup dialog box, Click The Backstage view opens with a preview of the report in the right pane: NOTE: Note the filter triangles in the column heading cells do not appear in the printed version. Step2. To view the print selection options, Click A drop-down menu appears. From here we can choose to Print Active Sheets, Print Entire Workbook (prints all the worksheets that contain data in the workbook), Print Selection (prints any selected range of a worksheet), or Ignore Print Area, which overrides the specified print area. NOTE for MacOS Users: To view equivalent settings, press: Command key+p, then Click Show Details. Leave this setting on Print Active Sheets. Step3. To close this menu, press: Esc key The table below summarizes other print options in the Settings section of the Backstage view:
Step4. To advance to the next page, at the bottom of the screen, Click NOTE: You may have a different number of pages, depending on what fonts and style you chose earlier in the workshop. We could also specify the number of copies that we want to print by adjusting the value in the Copies field at the top of this pane. After we have viewed the document and have adjusted any print settings, we could print the document by clicking the print icon. However, we won't print at this time. Step5. To save the workbook, in the left pane, Click Save All print settings will be saved with the workbook. Step6. To exit Excel and close the workbook, Click NOTE for MacOS Users: To exit Excel, press: Command key+q. Can't print more than one copy of your worksheet which tab would you go to?Set one or more print areas. On the worksheet, select the cells that you want to define as the print area. Tip: To set multiple print areas, hold down the Ctrl key and click the areas you want to print. ... . On the Page Layout tab, in the Page Setup group, click Print Area, and then click Set Print Area.. Which of the following options can you set to make sure a worksheet will print on one page?Shrink a worksheet to fit on one page. Click Page Layout. ... . Select the Page tab in the Page Setup dialog box.. Select Fit to under Scaling.. To fit your document to print on one page, choose 1 page(s) wide by 1 tall in the Fit to boxes. ... . Press OK at the bottom of the Page Setup dialog box.. Where can you see a preview of how your worksheet will look when printed including headers?When you select one or more sheets and then click File > Print, you'll see a preview of how the data will appear on the printout. Select the worksheet(s) you want to preview. Click File, and then click Print to display the Preview window and printing options. Keyboard shortcut You can also press Ctrl+F2.
Which of the following lets you resize a selected picture on your worksheet?You can resize and move images after you insert them into Excel 2019. To resize images, go to the Picture Tools Format Ribbon. Go to the Size group and enter a size in inches for the height and width. You can also resize a picture by dragging in or out on its handles on the bounding box in the spreadsheet.
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When you set the page scaling to Backstage view you can fit all worksheet content on one page?
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