Presentation on theme: "Chapter 43 Mail Elsevier items and derived items © 2009 by Saunders,"— Presentation transcript: 1 Chapter 43 Mail Elsevier items and derived items © 2009 by Saunders, Show
2 Pretest True or False The ZIP + 4 gives more specific
information about the destination of a letter than the 5-digit ZIP code. The delivery time for Priority Mail is approximately the same as for First-Class Mail. Standard Mail is used by the medical office to mail packages. The post office has machines that can read bar codes but not printed addresses. The attention line of the address is placed directly below the recipient line. Elsevier items and derived items © 2009 by
Saunders, an imprint of Elsevier Inc. 3 Pretest, cont. True or False
4 Introduction to Mail and Shipping
5 Introduction to Mail and Shipping, cont. 6 Introduction to Mail and Shipping, cont.
7 Introduction to Mail and Shipping, cont. 8 Introduction to Mail and Shipping,
cont. 9 Introduction to Mail and Shipping, cont.
10 Introduction to Mail and Shipping, cont. 11 Introduction to Mail and Shipping, cont. 12 Introduction to Mail and Shipping, cont. 13 Introduction to Mail and Shipping,
cont.
14 Introduction to Mail and Shipping, cont. 15 Introduction to Mail and Shipping, cont.
16 Introduction to Mail and Shipping, cont.
17 Introduction to Mail and Shipping, cont. 18 Introduction to Mail and Shipping, cont. 19
Introduction to Mail and Shipping, cont. 20 Introduction to Mail and Shipping, cont. 21 Introduction to Mail and Shipping, cont. 22 Introduction to Mail and Shipping, cont. 23 Processing Incoming Mail 24 Processing Incoming Mail, cont. 25 Processing Incoming Mail, cont. 26 Processing Incoming Mail, cont. 27 Automated Mail
Processing 28 Postal Addressing Standards 29 Postal
Addressing Standards, cont.
30 Postal Addressing Standards, cont. 31 Postal Addressing Standards, cont.
32 Postal Addressing Standards, cont. 33 Postal Addressing Standards, cont. 34 Postal Addressing Standards, cont. 35 Postal Addressing Standards, cont. 36
Postal Addressing Standards, cont.
37 Postal Addressing Standards, cont. 38 Postal Addressing Standards, cont.
39 Postal Addressing Standards, cont.
40 Postal Addressing Standards, cont. 41 Outgoing Mail Preparing Envelopes or Mailing Labels
42 Outgoing Mail, cont. Folding and Inserting Letters into Envelopes
43 Outgoing Mail, cont. Fold letter in half and make a crease 44 Outgoing Mail, cont. Bring bottom third up and make a crease
45 Outgoing Mail, cont. From Young AP, Proctor DB: Kinn’s the medical assistant, ed 10, St. Louis, 2007, Saunders
Elsevier items and derived items © 2009 by Saunders, an imprint of Elsevier Inc. 46 Outgoing Mail, cont. Adding Postage 47 Outgoing
Mail, cont. Postage Meters
48 Outgoing Mail, cont. Postage is purchased either by telephone, from the Internet, or at the post office Postage meters vary in complexity
Simple meters only print postage Some meters also include a scale or device to seal letters in a separate base The base, which must be compatible with the postage meter, can be purchased Elsevier items and derived items © 2009 by Saunders, an imprint of Elsevier Inc.
49 Outgoing Mail, cont. B, From Young AP, Proctor DB: Kinn’s the medical assistant, ed 10, St. Louis, 2007, Saunders
Elsevier items and derived items © 2009 by Saunders, an imprint of Elsevier Inc. 50 Outgoing Mail, cont. Safety Precautions when Using a Postage Meter
51 Outgoing Mail, cont. Do not cover the ventilation system slots to prevent overheating If a paper jam occurs, wait until it has stopped and unplug the meter before clearing the jam
Never attempt to disassemble the meter. Contact the service department for repairs Elsevier items and derived items © 2009 by Saunders, an imprint of Elsevier Inc. 52 Outgoing Mail, cont. Online Postage Services
53 Outgoing Mail, cont. Online service may be easier if there is a small to moderate volume of mail Not as efficient as a postage meter for a large volume of
first-class letters (e.g., patient statements) Elsevier items and derived items © 2009 by Saunders, an imprint of Elsevier Inc.
54 Posttest True or False A postal bar code is often added to first-class letters
by the post office to identify the letter’s destination. The fastest way to send an item through the USPS is Priority Mail. A Return Receipt is usually combined with Certified Mail for proof of both mailing and receipt. If the medical assistant opens mail for a physician, each item should be stamped with the date. The attention line of the address should be placed below and to the left of the city, state, and ZIP line. Elsevier
items and derived items © 2009 by Saunders, an imprint of Elsevier Inc. 55 Posttest, cont. True or False What is the primary purpose of a postage meter?Postage Meters are postage printing machines or systems leased by authorized providers for use in your home or office. Meters print postage directly onto your mailpieces or on to meter tape, which you affix to your mail. Metered Mail must have the actual date of mailing.
What are the general guidelines for sorting mail in the medical office?Each letter or report is stamped with the receipt date and then alphabetized by the patient's last name. The pages of each report should be stapled together, if they are not already that way. A letter or report containing patient information should be attached to the patient's medical record with a paper clip.
How is postage sold for a postage meter?Postage meters are a great way for businesses to save time and money on essential postage. Unfortunately, you cannot just buy a postage meter, so if you need one for your business, the only option is to rent or lease one from a dealer.
Which type of envelope does the medical office often use for patient statements?Which type of envelope does the medical office often use for patient statements? A business window envelope If there are special directions such as "personal" or "confidential," where should they be placed?
|