By Angie Abfall Show
All businesses are susceptible to fraud, but most vulnerable are small businesses with less than 100 employees. The biggest risk may come from your own employees. Ideally, a business should not have tasks like paying the bills, signing checks, mailing payments and statements, and reconciling the bank account be the responsibility of the same person. Yet many organizations cannot afford to hire additional staff to ensure proper segregation of duties. They tend to invest less in technology to monitor processes and controls, too. And they are likely to confer too much trust in an individual, especially long-term employees, friends or relatives, making the business more vulnerable to fraud. A survey by the Association of Certified Fraud Examiners (ACFE) released this year highlighted the significant risks businesses face from individuals within their organization. Among the key findings in the latest Report to the Nations:
A lack of internal controls contributes to a range of schemes. A common occurrence is fraudulent expense reimbursements obtained through fictitious receipts, no supporting documentation, no approval process or forgery. More complex fraud involves the creation of a shell company bearing a similar name to the company, vendor or customer. Company payments or deposits are rerouted to the shell company and account balances are written off. These may involve long-term, highly trusted employees with unsupervised access to company assets and the authority to override or circumvent systems. Tips to lower fraud risksProviding regular fraud awareness training for all employees is an important start to minimize fraud within your organization. Training should include instilling awareness of the following behavioral red flags:
Of course, the existence of a red flag is not proof of fraud. But these observations are worth paying attention to. Ensure a proper mechanism is in place for individuals to report suspicions. An anonymous hotline run by an outside third party makes it easy for people to report suspicions without fear of repercussions. What else can you do?
Maintaining best practices in hiring and retention can also help with fraud mitigation. These include. past employment verification, background and reference checks. Commit to an open-door policy with your employees. An individual should feel comfortable speaking with management about pressures they may be dealing with or other items that are bothering them. Provide employees with an employee support program to assist individuals struggling with addiction, family or financial problems, or health issues they might feel uncomfortable discussing with their superiors. When developing benchmarks, performance measurements and incentive and commission-based programs, be aware of the behaviors they might drive and how they might be manipulated. Create a process to monitor for those risks on a continual basis. How Wipfli can helpThe best way to manage the impact of fraud within your organization is to take steps to prevent it. Our team of experienced professionals team can conduct a fraud prevention check-upand protect your bottom line. Contact us to learn more about our range of services to address fraud risk. Sign up to receive additional content or information in your inbox or read on to learn more:
Why internal controls can never be considered as absolutely effective?Internal controls can never be considered as absolutely effective because. Controls always have inherent weaknesses that can be exploited. Their effectiveness is limited by the competency and dependability of employees. Controls are designed to prevent and detect only material misstatements.
What might happen if internal controls are inadequate?Lack of internal controls typically results in the lack of ability to track performance against budgets, forecasts and schedules. Additionally, lack of attention to information security leads to privacy concerns.
Why is it important to have an effective internal control system?Good internal controls are essential to assuring the accomplishment of goals and objectives. They provide reliable financial reporting for management decisions. They ensure compliance with applicable laws and regulations to avoid the risk of public scandals.
Why and what are the limitations to all systems of internal control?Limitations of Internal Controls:
These include: Judgment: The effectiveness of controls will be limited by decisions made with human judgment under pressures to conduct business based on the information at hand. Breakdowns: Even well designed internal controls can break down.
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