What provides an overview of the most useful information including conclusion and recommendations?

  • Write like a pro

Writing a report

What provides an overview of the most useful information including conclusion and recommendations?

What is a report?

A report is a well-structured and researched document that informs a specific audience on a particular problem or topic. The purpose of a report is to inform, guide or influence decision making and/or the outcome of a course of action.

Writing reports is common in many workplaces. Thus, you often find this form of writing set as an assessment task at university. It can be either an individual- or team-based assignment.

The purpose and structure of reports can differ between disciplines and audiences. For example, a business report written for a manager will have an introduction which is separate from a literature review, whereas a lab report for your lecturer will often combine the introduction and literature review into one section. What is important is that you pay careful attention to your assessment task instructions and make sure that your key message is clear, well-reasoned and well-supported by relevant research.

View Close

Four things you need to know about report writing View

Audience and purpose

You need to continually consider the target audience of your report. For example, ask yourself such questions as - are you writing for a client? a healthcare professional? your manager? do you have more than one audience (e.g. an imaginary client and your lecturer)?

The answers to these questions will guide your decisions about how the report is structured, the amount of background information you include, what type of information is required, and how best to present the report, including the level of technical language you use.

Differences between a report and an essay

Reports typically follow a clear structure and have common elements, each with a specific purpose. These features differentiate reports from another common form of writing at university - the essay.

You can learn about the key differences from the table below.

ReportEssay
Topic
  • Often problem- and action-oriented
  • Based on readings, field work or practical work
  • Responds to a question or a proposition, and usually requires the writer to ‘take a position’ on a contentious topic
  • Is based on credible evidence
Purpose
  • To investigate, analyse and present information that will inform and influence decision making, or summarise the outcome of a course of action
  • To articulate a well-argued response to a question or proposition
Audience
  • Established in the topic and is often a ‘client’ or ‘manager’ or other relevant stakeholder
  • An academic audience
Format
  • Includes an executive summary or abstract or synopsis
  • Comprises sections with headings
  • May use bullet points, tables, graphs to convey information
  • Does not typically include sections or headings
  • Does not typically include the use of bullet points, tables, graphs or other visual information
Style
  • Written in third person or first person
  • Uses direct, formal language
  • Written in short, concise paragraphs
  • Written in third or first person
  • Uses formal language
  • Written in longer paragraphs to fully develop and support one main idea

Note

The target audience will not always read the sections of a report in the order in which they are presented. For example, a reader may firstly read the abstract, then the conclusion, and then the discussion for more details. This is a reading technique often used in critical reading. This is why features like a title page, table of contents, bolded headings, numbering, lettering, and bullet points are important in a report.

View Close

Check your understanding View

Research reports

Some assignment tasks at university involve writing a research report to explain a research project or investigation that you have undertaken. The structure of a typical research report includes the following sections:

SectionPurpose
Title of the ReportTo clearly indicate the problem or topic addressed in the report.
Abstract/Executive SummaryTo summarise the aim, methods, findings and conclusions (usually in 250 words or less).
Table of ContentsTo act as a guide for easy access to relevant sections and information.
IntroductionTo show what you researched and why.
Literature Review

To provide an overview of current, published knowledge on the topic.

This may be part of the introduction in some disciplines.

MethodologyTo show how you conducted your investigation.
ResultsTo show your findings.
DiscussionTo provide an analysis of the relevance of your findings, e.g. how they contribute to current knowledge.
Conclusion(s)To summarise and outline your main conclusions.
Recommendation(s)

To propose actions that should be taken.

This may be part of the conclusion in some disciplines.

SupplementariesTo provide supporting materials such as your reference list, appendices of raw data, surveys and detailed data processing.

Take it further - approaching discipline-specific reports

Take a look at the following resources for information about reports in your faculty or discipline.

  • BusEco: Report writing

    This resource is designed to assist you in completing a business report. It provides a guide to approaching and structuring your report and includes annotated examples with written feedback.

  • Engineering: Lab report

    This resource expands on the general report structure and provides useful tips and examples on how to turn practical work and lab experiments into a written lab report.

  • Engineering: Technical report

    This resource expands on the general report structure and provides useful tips and examples on how to write a report for key stakeholders, using experimental and practical data.

  • IT: Report

    This resource provides information about what reports look like in IT, and how you might consider structuring your IT report. It includes student samples for each possible section of an IT report, along with video and written feedback.

  • MNHS: Health sciences case report

    This resource provides a guide to approaching and structuring a patient-based case report. It includes an annotated example with written feedback.

  • MNHS: Comparative report

    This resource is designed to assist you in completing your Comparative Report [CR] for Integrating Science and Practice [iSAP] assessment tasks. It provides a guide to approaching and structuring your report and includes an annotated example with written feedback.

  • MNHS: Psychology case report

    This resource provides detailed guidance on the structure and content of the psychology case report, with numerous examples from the recommended reading.

  • Science: Lab report

    This resource expands on the general report structure and provides useful tips and examples on how to turn practical work and lab experiments into a written lab report.

  • Your feedback matters

    We want to hear from you! Let us know what you found most useful or share your suggestions for improving this resource.

What item is considered the skeleton of a research report and provides an overview of the most useful information including the conclusions and recommendations?

The outline is the skeleton of your research paper. Simply start by writing down your thesis and the main ideas you wish to present. This will likely change as your research progresses; therefore, do not worry about being too specific in the early stages of writing your outline.

What are the contents of report?

Solve a problem and present research findings Table of contents. Executive summary. Introduction. Discussion.

What is a letter of authorization discuss why it might be important to include this letter in the marketing research report?

Authorization Letter This letter acknowledges receipt of the research proposal made by the market research firm. And, it authorizes the marketing researcher to conduct a research project. It is written on corporate letterhead. It includes the name, title, and contact information of the author.

Which type of visual introduces a set of topics and illustrates their relationships?

Which type of visual introduces a set of topics and illustrate their relationships? Pie charts are particularly useful for illustrating: A) relative size or static comparisons.